Benefits of outsourcing hr dreamstime 220323478 Pivotal HR Solutions Blog

70% of HR Departments Could Benefit from Human Resource Outsourcing, Saving up to 40%

The world of Human Resources (HR) is experiencing a significant transformation as businesses relentlessly search for innovative ways to enhance efficiency and cut costs. Among the many emerging strategies is the increasingly popular option of outsourcing HR tasks, which can encompass everything from transactional activities to comprehensive HR administration.

Morty Moorthy, a seasoned HR executive with a wealth of experience at industry-leading organizations such as IBM, Bank of Montreal, and Ontario Power Generation, contends that a staggering 70% of HR tasks could potentially be outsourced[1]. By embracing this approach, companies stand to benefit from impressive savings of up to 40%.

In this article, we delve into the advantages and drawbacks of outsourcing HR tasks, shedding light on why this strategy may prove to be a game-changer for numerous businesses. Get ready to explore a fresh perspective on HR management that could revolutionize the way your organization operates and thrives in today’s competitive business environment.

What is HR Outsourcing?

HR outsourcing[2] is the process of delegating a company’s HR functions and tasks to a third-party provider or external agency. This arrangement allows organizations to streamline their internal operations, reduce costs, and enhance efficiency by entrusting various HR-related responsibilities to experienced professionals who specialize in these services.


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The scope of HR outsourcing can vary widely, ranging from specific transactional tasks, such as payroll processing or benefits administration, to more comprehensive services, like talent acquisition, training and development, and even complete HR management. The level of outsourcing adopted depends on the unique needs and objectives of each organization.

Benefits of Outsourcing HR Functions

Outsourcing HR functions has become an increasingly popular strategy for organizations looking to improve efficiency, reduce costs, and focus on core business activities.

In this section, we will explore the numerous benefits that can be realized through outsourcing[3], including cost savings, increased focus on strategic initiatives, access to modern technology, and improved service levels.

By understanding these advantages, decision-makers can better evaluate whether outsourcing is a suitable option for their organization and determine the most effective approach to implementing this strategy.

1.   Cost Savings

Outsourcing can lead to significant cost reductions, as companies save on overhead, technology, and employee-related expenses. According to Monica Belcourt, author and president of the Human Resources Professionals Association of Ontario, organizations can achieve average savings of 15%, with some even reporting savings of up to 40%.

However, it is important to note that around 40% of companies experienced higher costs than expected, suggesting careful planning and management are crucial for successful outsourcing.

To maximize cost savings, businesses should carefully assess their current HR processes, identify areas for potential improvement, and develop a comprehensive outsourcing strategy. They should also monitor performance metrics and maintain clear communication channels with their outsourcing provider to ensure that objectives are being met.


Benefits of outsourcing hr dreamstime 220323478 Pivotal HR Solutions Blog
Some of the many benefits of HR outsourcing to a reliable expert HR Solution such as Pivotal HR Solutions.


2.   Focus on Core Activities

By outsourcing transactional and administrative tasks, HR departments can concentrate on strategic activities, such as talent management, employee engagement, and workforce planning.

This shift in focus can lead to improved efficiency and effectiveness, as HR professionals dedicate more time to value-added tasks that drive organizational growth. As a result, businesses can better align their HR functions with overall company goals, fostering a more agile and responsive workforce.

To successfully refocus on core activities, HR leaders should work closely with outsourcing providers to ensure a smooth transition and maintain a strategic partnership that supports ongoing innovation and collaboration.

3.   Access to Modern Technology

Outsourcing providers often invest in the latest HR technology, giving their clients access to cutting-edge tools and platforms. These technologies can streamline processes, enhance data analysis, and facilitate better decision-making.

By leveraging advanced software solutions, businesses can gain valuable insights into workforce trends, optimize resource allocation, and identify opportunities for improvement. Additionally, outsourcing providers typically have the expertise to implement and manage these technologies, reducing the burden on in-house HR teams.

Companies considering outsourcing should evaluate potential providers based on their technology offerings and ensure that the chosen partner can support their specific needs and objectives.

4.   Improved Service Levels

Companies can negotiate service-level agreements with outsourcing providers, ensuring that tasks are completed to a high standard and in a timely manner. This contractual arrangement can lead to better overall service quality compared to in-house HR teams.

Moreover, outsourcing providers often have the scale and resources to deliver a wider range of services, enabling businesses to access specialized expertise and capabilities.

To optimize service levels, companies should establish clear performance expectations and maintain regular communication with their outsourcing provider. This collaborative approach can help to identify areas for improvement, address any concerns, and drive continuous service enhancements.


Challenges and Considerations

While outsourcing HR functions can offer significant benefits, it also comes with potential challenges and risks[4] that organizations need to consider carefully before moving forward.

In this section we will discuss the potential impact on organizational culture, flexibility and responsiveness, loss of competitive advantage, and the importance of balancing outsourcing with retaining critical functions.

By addressing these concerns and developing a well-thought-out outsourcing strategy, organizations can mitigate potential risks and ensure they reap the rewards of outsourcing without compromising their overall success and stability.

1.   Impact on Organizational Culture

Outsourcing can lead to a shift in company culture and employee morale. Displaced employees may feel resentful, and the loss of in-house expertise can hinder organizational learning and innovation.

In order to mitigate these risks, companies must approach outsourcing with sensitivity and clear communication. Ensuring that employees understand the rationale behind the decision and are offered support, such as retraining or redeployment opportunities, can help to maintain positive morale.

Furthermore, organizations should work closely with outsourcing providers to preserve and enhance their unique culture, incorporating elements such as company values, mission, and branding into outsourced processes.

2.   Flexibility and Responsiveness

Outsourcing providers may struggle to adapt to changes in the client organization, potentially causing delays and inefficiencies. To address this challenge, businesses should select outsourcing partners with a proven track record of flexibility and adaptability.

By establishing open lines of communication and fostering a collaborative relationship, organizations can ensure that their outsourcing provider is responsive to evolving needs and can quickly adjust to new demands.

Additionally, incorporating flexibility clauses into service level agreements can help to create a more adaptable outsourcing arrangement that supports the organization’s long-term growth and success.

3.   Potential Loss of Competitive Advantage

Some HR functions, such as onboarding and performance management, should be carefully assessed before outsourcing, as these activities can contribute to a company’s unique culture and competitive advantage. When considering outsourcing, companies should weigh the benefits against the potential risks of losing control over these critical functions.

In some cases, a hybrid approach might be more suitable, where certain aspects of the function are outsourced while maintaining control over strategic and culturally significant elements. This can help organizations optimize cost savings and efficiency gains while preserving the unique aspects of their HR functions that contribute to their competitive edge.

4.   Balancing Outsourcing and Retaining Critical Functions

It is essential to identify which HR functions are truly transactional and which should be considered critical to the organization. Outsourcing should not compromise the organization’s ability to manage key aspects of HR that contribute to its overall success.

A thorough analysis of HR activities should be conducted to distinguish between administrative tasks that can be outsourced and those that are critical to the organization’s strategy and culture.

By carefully selecting the functions to outsource and retaining control over essential elements, organizations can strike the right balance between cost savings, efficiency improvements, and maintaining their unique identity and competitive advantage.

Key Takeaways

Outsourcing HR functions presents a promising opportunity for organizations to enhance their performance and competitiveness in the ever-evolving business landscape. The potential benefits, including cost savings, improved efficiency, a greater focus on core activities, access to modern technology, and improved service levels, can significantly contribute to an organization’s growth and success.

However, it is critical for decision-makers to carefully evaluate the potential risks and challenges associated with outsourcing, such as the impact on organizational culture, flexibility and responsiveness, and potential loss of competitive advantage. By understanding these factors, organizations can make informed choices about which HR functions to outsource and which to retain in-house.

Striking the right balance between outsourcing transactional tasks and retaining critical functions is key to optimizing HR departments and ensuring their continued ability to contribute effectively to the organization’s overall success. By embracing a well-planned and strategic approach to HR outsourcing, companies can capitalize on its potential benefits while mitigating risks, ultimately positioning themselves for long-term success.

Learn more about the cost-effective benefits of outsourced HR. Contact the experts at Pivotal HR Solutions:

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[1] – Can you outsource 70 per cent of HR? | Canadian HR Reporter

[2] – Outsourcing: How It Works in Business, With Examples (

[3] – Outsourcing HR: Things to Consider (

[4] – Trends Can Lie: 10 Reasons to Not Outsource Your HR – Sage HR Blog




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