Payroll Management Services - Canada & USA PEO/EOR Support

Certified payroll specialists serving Canadian businesses, USA & Global companies hiring in Canada. No single point of failure. T4s included. Zero contract termination fees.

Contact Payroll Directly

Customers Helped

0 +

Years of Experience

0 +

HR and Payroll Specialists

0 +

Awards for our Services

0 +

Our Payroll Services

Full-Service Payroll

Emergency Coverage

Employer of Record / Professional Employer Organization

The right solution for USA & Global companies hiring Canadian employees without setting up a Canadian entity. Pivotal becomes the legal employer in Canada, managing all payroll, compliance, and HR on your behalf.

Global Payroll

We are an in-country-provider for several Global Payroll companies:

Dedicated Payroll Support

Pivotal has been running payroll for Canadian businesses since 1981 and for US companies with Canadian employees since the same year. Our team of PCP-certified specialists handles every calculation, deduction, remittance, and year-end filing across every Canadian province, including Quebec. For US companies, we accept payroll funding in USD and handle the conversion to Canadian dollars before depositing directly to your employees’ bank accounts. Your account has a dedicated specialist and a trained backup. If your specialist is on leave, payroll still runs on time. Call us at 800-901-3611 or request a quote to get started.

Why You Should Outsource Your Payroll

No Disruption. Ever.

Your payroll specialist is backed by a team. When they takes vacation, calls in sick, or moves on, a fully trained backup steps in. Payroll runs on time without you making a single call. For US companies especially, consistency in Canadian payroll is non-negotiable your employees are counting on it, and so are you. Year-round coverage, five days a week, every pay cycle.

Complete Confidentiality

When payroll is handled inside your business, salary information sits with an employee who can see everyone’s compensation. Outsourcing to Pivotal removes that entirely. Strict authorization protocols mean only your designated contacts whether your team is in Toronto or Texas can send or receive payroll data.

Compliance You Don't Have to Think About

Our specialists are PCP-certified and continuously updated on CRA remittance rules, provincial payroll legislation, and year-end requirements. A late or incorrect remittance to CRA triggers penalties of 3–10% of the amount owing, plus daily interest. Pivotal is accountable for every remittance made on your behalf. Our processes are externally audited under CSAE 3416 the same standard large employers use.

Lower Cost Than You Think

The real cost of in-house payroll includes salary, benefits, training, payroll software licences, and the ongoing risk of costly errors. Outsourcing to Pivotal eliminates each of those line items. For US companies, it also eliminates the cost of establishing a Canadian payroll infrastructure from scratch. Year-end T4 and T4A preparation and filing is included at no extra charge. No contract termination fees. No surprise invoices.

Ready to Solve Your Payroll Challenges?

Request a free quote and speak with a dedicated payroll specialist within one business day. Serving Canadian businesses and US companies with Canadian employees. No contract termination fees. T4 filing included.

Payroll for US Companies Hiring in Canada

Hire in Canada without opening a CRA account or a Canadian entity.

US companies with Canadian employees face a payroll obligation that many are not prepared for. Canadian payroll is governed by the Canada Revenue Agency not the IRS and requires separate registrations, remittances, and year-end filings that have nothing to do with your US payroll provider. Pivotal manages all of it on your behalf, so you can hire in Canada without building Canadian payroll infrastructure.

What Pivotal manages for US companies

CRA payroll account registration you never need to open one

CPP and EI deductions and remittances on every pay cycle

Federal and provincial income tax withholding

WSIB and provincial workers’ compensation remittances

Quebec-specific requirements (QPP, QPIP, Revenu Québec) if hiring in Quebec

Year-end T4 preparation and CRA filing included at no extra charge

Direct deposit in CAD to your Canadian employees’ bank accounts

Multi-currency funding accepted: wire in USD, GBP, or CAD

No Canadian bank account required. No Canadian entity required.

Just accurate, on-time payroll for your Canadian team, managed by a specialist who does this  every day.

Frequently Asked Questions

What does outsourced payroll management include in Canada?

Pivotal’s payroll management includes gross-to-net calculations for all pay types, CPP and EI remittances, provincial income tax withholding, WSIB remittances, year-end T4 and T4A preparation and CRA filing, direct deposit, ROE preparation, and customizable payroll reports. All provinces including Quebec are covered.

How much does outsourced payroll cost for a Canadian business?

Cost depends on employee count, pay frequency, and provinces covered. Most businesses find outsourced payroll costs less than maintaining a part-time internal payroll role once you account for salary, software, training, and CRA penalty risk. Call 800-901-3611 for a custom quote.

Can Pivotal handle payroll across multiple Canadian provinces?

Yes. Pivotal manages payroll for employees in all provinces and territories, including Quebec which requires QPP, QPIP, and Revenu Québec remittances instead of CPP and CRA. We apply the correct rules for every province where your employees work.

What happens if our payroll person goes on leave or leaves suddenly?

With Pivotal, your payroll is never dependent on a single person. Every account is supported by a team of 14 specialists. If your dedicated contact is unavailable, a trained backup steps in your payroll runs on schedule without any action required from you.

Does Pivotal include year-end T4 filing in the payroll service?

Yes. T4 and T4A preparation, CRA filing, and employee distribution are included in the standard payroll service at no additional charge. There are no year-end surprises on your invoice.

Can a US company use Pivotal to run payroll for Canadian employees?

Yes. Pivotal has been running payroll for US companies with Canadian employees since 1981. We accept payroll funding by wire transfer in USD, GBP, or CAD, handle the conversion to Canadian dollars, and deposit directly to your Canadian employees’ bank accounts. You do not need a Canadian CRA payroll account, a Canadian bank account, or a Canadian entity, Pivotal manages all of the Canadian compliance on your behalf. For US companies that do not yet have a Canadian entity at all, our Employer of Record (EOR) service may also be relevant.