HR Coordinators
Employee Leave Tracker 2026
A single spreadsheet for tracking every type of leave your team takes this year.
12
Month Tracker
Excel & Sheets
Editable
July 2026
Last Updated
What’s inside
How to use this tracker
01
Set Employee Entitlements.
Enter each employee’s leave allowances at the start of the year for each category.
02
Log Leaves as They Happen.
Record days taken across vacation, sick, personal, statutory, and unpaid leave.
03
Monitor Balances.
Use the automatic calculations to see who has what remaining, without pulling payroll reports.
This tracker is for you if…
- Your leave tracking lives across spreadsheets, your HRIS, and someone’s memory
- You want to see leave balances without digging through payroll reports
- Your HRIS doesn’t handle all leave types or give you the view you want
Key Benefits
After using this tracker, you’ll be able to…
Answer leave balance questions instantly.
Real-time visibility into how much time each employee has left, by category.
Prevent year-end disputes.
Consistent tracking throughout the year means fewer arguments about vacation carryover in December.
Plan around coverage gaps.
See the monthly view of who’s out when, so you can catch conflicts before they become problems.
Facing an HR issue and not sure where to turn?
If you are a business owner, president, or CEO dealing with a people challenge that feels urgent, sensitive, or unfamiliar, our free Ask an Expert HR session is designed to help.
